Choose Your Event Type
Planning Progress
0%Complete Planning Timeline
Follow this comprehensive timeline for stress-free event planning
8-12 weeks Before Event
Set event date and time
Choose a date that works for key guests and doesn't conflict with holidays or major events
Create guest list and send save-the-dates
Compile your guest list and send preliminary notices
Establish event budget
Determine overall budget and allocate funds to different categories
Book venue or decide on location
Secure your event location or confirm backyard/home setup
6-8 weeks Before Event
Order party rentals (tents, tables, chairs)
Book all necessary party rental equipment
Plan menu and order catering
Decide on food and beverage options
Book entertainment (DJ, band, activities)
Arrange music and activities for your event
Send formal invitations
Send detailed invitations with all event information
4-6 weeks Before Event
Arrange photography/videography
Book professional or arrange amateur photography
Order decorations and flowers
Plan and order all decorative elements
Arrange transportation if needed
Organize guest transportation and parking
2-4 weeks Before Event
Follow up on RSVPs
Contact guests who haven't responded
Finalize all vendor details
Confirm details with all service providers
Shop for party supplies and favors
Purchase remaining supplies and guest favors
1-2 weeks Before Event
Prepare playlists and music
Finalize music selection and test equipment
Check weather and prepare backup plans
Monitor weather forecast and plan accordingly
Prepare and clean event space
Clean and organize the event area
Day Before Event
Set up decorations and non-perishables
Complete as much setup as possible
Prepare food that can be made ahead
Complete advance food preparation
Charge cameras, phones, and equipment
Ensure all electronic devices are ready
Day of Event
Complete final setup and food preparation
Finish all last-minute preparations
Prepare emergency kit and contact list
Have emergency supplies and important contacts ready