Christmas & Holiday Party Rentals in Niagara

December in the Niagara Region means one thing for offices, teams and families: the holiday party. The venue is booked, the guest list is growing — and then someone asks who is bringing the tables, the chairs, the music and something fun for people to actually do. That is exactly where Rent Party Shop comes in.

We are a local, family-run rental company based at 100 Baker Street in Thorold, and we deliver Christmas party rentals across the Niagara Region — St. Catharines, Niagara Falls, Welland, Thorold, Niagara-on-the-Lake, Grimsby, Lincoln, Pelham, Fort Erie and Port Colborne. Everything on this page is made for indoor holiday celebrations: office Christmas parties, staff appreciation nights, school and church socials, and big family gatherings at home or in a hall. No tents to worry about in the snow, no stress about the weather — just the equipment that turns a plain room into a party.

We are open every day from 8:00 AM to 9:00 PM, and every rental is for a full 24 hours, so you are never rushing to return equipment the same night. Call us at 647-571-7104 or send us your party details and we will reply with a complete quote.

Holiday Party Entertainment Your Guests Will Remember

The difference between a forgettable office party and one people talk about until next Christmas is entertainment. These are our most-booked indoor rentals for December:

Karaoke and Sound for Speeches, Music and Dancing

• Small Portable Karaoke Machine — $85/day. Our #1 holiday rental. A compact, easy-to-use karaoke machine with wireless microphones that turns any office party into a singing contest within minutes. Perfect for staff parties and family Christmas Eve gatherings. See the karaoke machine
• Bluetooth Speaker with Microphone and Stand — $65/day. One all-in-one speaker for background music, the boss's thank-you speech and the Secret Santa draw. See the Bluetooth speaker
• Dual Speaker System (2 speakers + 2 microphones) — $130/day. For bigger halls and company parties of 100+ guests who need sound in every corner. See the dual speaker system

Games and Activities (All Indoor-Friendly)

• Giant Jenga — $25/day. A guaranteed icebreaker — watch the whole accounting department hold its breath. See Giant Jenga
• Ring Toss — $10/day. Simple, classic, and surprisingly competitive after the second eggnog. See Ring Toss
• Golf Putting Mat (10 ft) — $55/day. A mini putting challenge that is a huge hit at corporate parties — run it as an office tournament with a small prize. See the golf putting mat
• Audio Guest Book — $110/day. A vintage-style phone where guests record voice messages instead of signing a book. Lovely for retirement parties, milestone birthdays and holiday family reunions — the host keeps every message. See the audio guest book
• Outdoor Movie Night Package — $185/day. A 20 ft inflatable screen with projector — despite the name, it works beautifully in large indoor spaces like gyms, warehouses and community halls for a holiday movie night. See the movie night package
• LED Confetti Machine — $159/day. New this holiday season: a burst of confetti for the party countdown, the big announcement or the team photo. Made for indoor venues. See the LED confetti machine

Food and Drink Stations for Your Holiday Party

Good food stations keep guests mingling instead of lining up at one buffet table. All of these run indoors on standard outlets:

• Popcorn Machine (large) — $110/day. Fresh, cinema-style popcorn that makes the whole room smell like a party. A favourite for staff parties and school holiday events. See the popcorn machine
• Chocolate Fountain — $35/day. An affordable showpiece for the dessert table — strawberries, marshmallows and pretzels, dipped in flowing chocolate (chocolate is not included, so you can choose your favourite). See the chocolate fountain
• Coffee Urn, 65 cups — $40/day. December parties run on coffee and hot drinks. One urn keeps 65 cups hot and ready beside the dessert table. See the coffee urn
• Chafing Dish (8 qt) — $20/day. Keep the holiday buffet — meatballs, perogies, pasta — at serving temperature all evening. See the chafing dish
• Small Snow Cone Machine — $45/day. A fun twist for family and kids' holiday parties — shaved ice treats in the middle of winter. Paper cone packs are available as an add-on: 25 cones for $10 or 50 cones for $15 (cones only; syrup is not included, so you can bring your family's favourite flavours). See the snow cone machine

Planning food for a crowd? Browse the full concession and serving selection in our rental catalogue or ask us what pairs well — we will help you size everything to your guest count.

Tables, Chairs and Linens for Holiday Dinners and Office Parties

Whether it is a sit-down dinner for 30 at home or a staff lunch for 150 in a hall, start with the basics:

• 6 ft rectangular folding table — $9/day (seats 6–8)
• 8 ft rectangular folding table — $15/day (seats 8–10)
• 48" round folding table — $12/day (seats 6–8)
• White plastic folding chair — $1.75/day
• White resin folding chair — $3.25/day (our more elegant option for dinners)
• Polyester tablecloth for 8 ft tables — $15/day

Tell us your guest count and we will calculate exactly how many tables and chairs you need — no guessing, no over-ordering. For ready-made combinations, also see our party packages, which bundle tables, chairs and more at one simple price.

Make the Room Look Like Christmas: Backdrops, Drapes and Lights

A plain hall or office boardroom transforms fast with three things:

• Backdrops and pipe & drape — from $12 per piece/day. Uprights, crossbars and bases rent for $12 each, and drape panels for $12.50 each (two panels cover every 10 ft of wall). Build a photo backdrop behind the head table, hide an ugly storage wall, or frame the stage for speeches and awards.
• 120 ft Outdoor String Lights — $75/day. Warm Edison-style string lights that work indoors just as well as outside — zig-zag them across a hall ceiling or wrap the backdrop for instant holiday atmosphere. See the string lights

Add a backdrop behind the karaoke corner or the dessert table and your guests get a ready-made photo spot — the cheapest "decor upgrade" there is.

How Christmas Party Rentals Work

Delivery across the Niagara Region

We deliver to homes, offices, halls and venues throughout the Niagara Region. The delivery fee is based on the distance from our Thorold location (100 Baker Street) and covers the full round trip — drop-off and pick-up — and it is quoted up front in your estimate, with no surprises. Prefer to save the fee? You can also pick up and return your items yourself at our Thorold location.

24-hour rentals, zero rushing

Every rental runs for a full 24 hours: if we deliver Friday at 4 PM, pick-up is Saturday at 4 PM. Your party can run as late as it wants.

Booking your December date

December weekends book out early — the two weekends before Christmas are always the first to go. Your booking is confirmed once your deposit is paid, and we will send you a Square invoice and rental agreement so everything is in writing. To check your date, call 647-571-7104 or request a quote online with your date, address and guest count.

Planning a 2027 Event? Save 10% with 2027EARLYBIRD

Engagement season and January planning mean one thing: the best 2027 dates go fast. Book any event in 2027 and pay your deposit before December 31, 2026, and you save 10% on the rental products in your booking with our 2027EARLYBIRD promotion. (The discount applies to products only; delivery is calculated separately and is never discounted.) It is the easiest discount of the year: same equipment, same service, 10% less just for planning ahead.

Holiday Parties at Home: Big Gatherings Without the Big Cleanup Stress

Hosting the family Christmas at home this year? Rentals are how you seat 25 people in a house that normally seats six. A few folding tables and chairs turn the basement, garage or living room into a dining room for the night, the coffee urn keeps everyone warm, and a karaoke machine gives the cousins something better to do than stare at their phones. When the party ends, everything folds away and we pick it up the next day — no buying furniture you will store for the next decade, and no washing a mountain of rented dishes, because you never bought them in the first place. It is the easiest way to say "yes, Christmas is at our house this year" and actually enjoy it.

Ready to Book Your Holiday Party?

Tell us three things — your date, your delivery address and roughly how many guests — and we will build your quote from there.

📞 Call 647-571-7104 (open every day, 8 AM – 9 PM)
✉️ Request your quote
🏠 Rent Party Shop — 100 Baker Street, Thorold, ON

Looking for something else? Browse all rentals or our pre-built party packages.

Frequently Asked Questions

How much does it cost to rent equipment for a Christmas party in Niagara?

It depends on your guest count, but most office holiday parties spend between the price of a karaoke machine ($85/day) plus tables and chairs for their team. As a guide: a 6 ft table is $9/day, chairs start at $1.75/day, a Bluetooth speaker with microphone is $65/day, and the delivery fee is based on your distance from our Thorold location. Send us your date, address and guest count through our contact page and we will send you an exact quote — there is no charge for quoting.

Do you deliver Christmas party rentals to offices and halls in Niagara?

Yes. We deliver to homes, offices, restaurants, community halls and event venues across the Niagara Region, including St. Catharines, Niagara Falls, Welland, Thorold, Niagara-on-the-Lake, Grimsby, Lincoln, Pelham, Fort Erie and Port Colborne. The delivery fee is based on distance and includes both drop-off and pick-up. You can also pick up your rentals yourself at 100 Baker Street, Thorold.

How long is the rental period? Do we have to return everything the same night?

No — every rental is for a full 24 hours. If your equipment is delivered at 4 PM on the day of your party, we pick it up at 4 PM the next day. Your party can run late without anyone worrying about a same-night return.

What are the best rentals for an office Christmas party?

Our most-booked office holiday combination is the portable karaoke machine ($85/day) or a Bluetooth speaker with microphone ($65/day) for music and speeches, games like Giant Jenga ($25/day) or the golf putting mat ($55/day) to keep people mingling, and a popcorn machine ($110/day) or chocolate fountain ($35/day) as a food station. Add a backdrop with string lights and you have a photo corner too.

How far ahead should I book December party rentals?

As early as you can — the two weekends before Christmas are our busiest dates of the winter and they book out first. Your date is confirmed once your deposit is paid. We are open every day from 8 AM to 9 PM; call 647-571-7104 to check your date.

How does the 2027EARLYBIRD 10% discount work?

If your event takes place in 2027 and you pay your booking deposit before December 31, 2026, you save 10% on the rental products in your order. The discount applies to products only — delivery is calculated by distance and is not discounted. Mention EARLYBIRD when you request your quote and we will apply it automatically.